Background

The HMIS Data Standards have been established by the U.S. Department of Housing and Urban Development (HUD) and other federal partners to allow for standardized data collection on homeless clients from Continuums of Care (CoCs) across the county. The collection of these data elements are required to meet HMIS participation and reporting requirements from HUD and other federal partners. Periodically, new data elements are introduced to address gaps with current data collection.

The data elements included in this article have been added or edited under the FY2022 HMIS Data Standards and will be implemented in HMIS as of October 1st, 2021. The data elements included in this article are required for clients served using HOPWA funding. Please review each data element for specific information regarding data collection requirements. For additional information on these data elements please review the FY2022 HMIS Data Standards Manual.

HOPWA Data Standards Updates

The following HOPWA Data Elements have been updated or added:
 

• Services Provided

• Medical Assistance

• Prescribed Anti-Retroviral

W1 Services Provided

• Project Type Applicability: Entry/Exit Emergency Shelter, Transitional Housing, PH - Permanent Supportive Housing, Services Only, Homelessness Prevention

• Data Collected About: All Clients receiving HOPWA services

• Collection Point: Occurrence

• Screens in HMIS: Services Provided screen under the Enrollment

• Response for "Date of Service"

  • [Date]

• Responses for "Type of Service"

  • Adult day care and personal assistance

  • Case management

  • Child care

  • Criminal justice/legal services

  • Employment and training services

  • Food/meal/nutritional services

  • Health/medical care

  • Life skills training

  • Mental health care/counseling

  • Outreach and/or engagement

  • Substance use disorder services/treatment

  • Transportation

  • Other HOPWA funded service

W3 Medical Assistance

• Project Type Applicability: Emergency Shelter, Transitional Housing, PH - Permanent Supportive Housing, Services Only, Homelessness Prevention

• Data Collected About: All Household members with HIV/AIDS

• Collection Point: Project Start, Update, Project Exit

• Screens in HMIS: Enrollment Screen, Status Update on Assessment Screen under the Enrollment, and Exit Screen

• Responses for "Receiving Ryan White-funded Medical or Dental Assistance"

  • No

  • Yes

  • Client doesn't know

  • Client refused

  • Data not collected

• Responses for "If No for Receiving Ryan White-funded Medical or Dental Assistance, Reason"

  • Applied; decision pending

  • Applied; client not eligible

  • Client did not apply

  • Insurance type N/A for this client

  • Client doesn't know

  • Client refused

  • Data not collected

W6 Prescribed Anti-Retroviral - New Data Element

• Project Type Applicability: Emergency Shelter, Transitional Housing, PH - Permanent Supportive Housing, Services Only, Homelessness Prevention

• Data Collected About: All household members with HIV/AIDS

• Collection Point: Project Start, Update, Project Exit

• Screens in HMIS: Enrollment Screen, Status Update on Assessment Screen under the Enrollment, and Exit Scree

• Responses for "Has the participant been prescribed anti-retroviral drugs?"

  • No

  • Yes

  • Client doesn't know

  • Client refused

  • Data not collected