Background

The HMIS Data Standards have been established by the U.S. Department of Housing and Urban Development (HUD) and other federal partners to allow for standardized data collection on homeless clients from Continuums of Care (CoCs) across the county. The collection of these data elements are required to meet HMIS participation and reporting requirements from HUD and other federal partners. Periodically, new data elements are introduced to address gaps with current data collection.

The data elements included in this article have been added or edited under the FY2022 HMIS Data Standards, and will be implemented in HMIS as of October 1st, 2021. The data elements included in this article are required for clients served using SSVF funds. Please review each data element for specific information regarding data collection requirements. For additional information on these data elements please review the FY2022 HMIS Data Standards Manual.

SSVF Data Standards Updates

The following data elements have been updated: 

• Financial Assistance
• Targeting Criteria 

V3 Financial Assistance
 

• Project Type Applicability: Homeless Prevention and Rapid Re-housing

• Data collected about: All clients receiving financial assistance

• Collection Point: Occurrence Point (As Provided)

• Screens in HMIS: Services Provided screen under the Enrollment
   

• Response for Date of Financial Assistance

  • [Date]
     

• Response for Financial Assistance Amount

  • [Amount]
     

• Responses for "Financial Assistance Type"

  • Rental assistance
  • Security deposit
  • Utility deposit
  • Utility fee payment assistance
  • Moving costs
  • Transportation services: token/vouchers
  • Transportation services: vehicle repair/maintenance
  • Childcare
  • General housing stability assistance
  • Emergency housing assistance
  • Extended Shallow Subsidy - Rental Assistance

  • Food Assistance
     

V7 HP Targeting Criteria 

• Project Type Applicability: Homeless Prevention VA: SSVF Project

• Data Collected About: Head of Household

• Collection Point: Project Start

• Screens in HMIS: Project Enrollment
   

• Responses for "Is Homelessness Prevention targeting screener required?"

  • No
  • Yes
     

• Responses for "Housing loss expected within"

  • 1-6 days
  • 7-13 days
  • 14-21 days
  • More than 21 days
     

• Responses for "Current household income"

  • $0 (i.e., not employed, not receiving cash benefits, no other current income)
  • 1-14% of Area Median Income (AMI) for household size
  • 15-30% of AMI for household size
  • More than 30% of AMI for household size
     

• Responses for "History of Literal Homelessness (Street/Shelter/Transitional Housing)"

  • Most recent episode occurred within the last year
  • Most recent episode occurred more than one year ago
  • None
     

• Responses for "Head of Household (HOH) is not a current leaseholder"

  • No
  • Yes
     

• Responses for "Head of household (HoH) never been a leaseholder"

  • No
  • Yes
     

• Responses for "Currently at risk of losing a tenant-based housing subsidy or housing in a subsidized building or unit (household)"

  • No
  • Yes
     

• Responses for "Rental Evictions within the past 7 years (any adults)"

  • No prior rental evictions
  • prior rental evictions
  • 2 or more prior rental evictions
     

• Responses for "Criminal record for arson, drug dealing or manufacture, or felony offense against persons or property (any adult)"

  • No
  • Yes
     

• Responses for "Incarcerated as adult (adults in household)"

  • Not incarcerate
  • Incarcerated once
  • Incarcerated two or more times
     

• Responses for "Discharged from jail or prison within last six months after incarceration of 90 days or more (adults)"

  • No
  • Yes 
     

• Responses for "Registered sex offender (all household members)"

  • No
  • Yes
     

• Responses for "Head of Household with disabling condition (physical health, mental health, substance use) that directly affects ability to secure/maintain housing"

  • No
  • Yes
     

• Responses for "Currently pregnant (any household member)"

  • No
  • Yes
     

• Responses for "Single parent household with minor child(ren)"

  • No
  • Yes
     

• Responses for "Household includes one or more young children (age six or under) or a child who requires significant care"

  • No
  • Youngest child is under 1 year old
  • Youngest child is 1 to 6 years old and/or one or more children (any age) require significant care
     

• Responses for "Household size of 5 or more requiring at least 3 bedrooms (due to age/gender mix)"

  • No
  • Yes
     

• Responses for "Household includes one or more members of an overrepresented population in the homelessness system when compared to the general population."

  • No
  • Yes
     

• HP Applicant Total Points

  • [Integer]
     

• Grantee Targeting Threshold Score

  • [Integer]