Background

211OC publishes quarterly Data Quality Report Cards that show the percentage of data completeness and data timeliness for each active project in the OC HMIS. You can review the quarterly report cards on the Report Section of the OC HMIS website, where they are divided into three main categories: Data Quality Report Cards, Data Timeliness Report Cards, Entries from Coordinated Entry System. 

 

Report Card Description:

Data Quality Report Cards:

This section shows the average data quality scores for the following data elements for active projects during the quarter:

• Universal Data Elements
• Program Specific Data Elements at Entry
• Program Specific Data Elements at Exit 

 

The Average Data Quality Scores are calculated by averaging the percentage of enrollments that have a response for each data element in each data element type. Only data elements required by all relevant project types and all client situations are included in these scores. For example, only adults are required to answer questions about employment, so an enrollment missing an answer to an employment question that belongs to a child will not negatively affect the average data quality score.

 

A data element is considered to have a valid response when its answer is in accordance with the HUD Data Standards, and it’s different than ‘Client doesn’t know’, ‘Client refused’ and ‘Data not collected. In addition to individual project scores, for each of the data element type (Universal, Program Specific at Entry, and Program Specific at Exit), there are graphs of the projects’ average data quality score grouped by project type. These graphs show how each project type’s average data quality score has changed over time, and includes minimum acceptable data quality score thresholds that vary by project type.

 

Data Timeliness Report Cards

These graphs show the following data elements:

• Average Number of Days Between a Client's Actual Project Entry Date
• Project Exit Date
• Service Provided Date, and the Date that Project Exit, or Service Provided was Recorded in HMIS

 

For example, if a client entered a project on January 1st, 2016 but their project enrollment was not entered into HMIS until January 6th, 2016, there would be 5 days between the client's actual project enrollment and the date the project enrollment was recorded in HMIS. Orange County’s timeliness expectation, or threshold, is 3 calendar days for project entries, project exits, and all services provided.

 

Entries from Coordinated Entry System

These graphs show the percentage of clients that were enrolled in Permanent Housing and Rapid Re-housing projects through a referral from the Coordinated Entry System. Clients are determined to be referred from the Coordinated Entry System if the Referred from CES question in HMIS was marked Yes.